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Hey, this is Sasha Evdakov.
Today I’m going to share with you a Dropbox and a Google Drive or a cloud storage alternative.
If you’re getting started online and starting to build a team and you’re working on your business, you have to share some files.
Sometimes files need to be in the cloud because then you can sync them to things. There’re a lot of great tools out there to share more massive data. Some of them are free, but they expire in 7 or 10 days.
Some of these cloud services do a great business by hosting and storing your files:
- Google Drive
That way makes it easier to share.
The thing with that is it starts to add up fairly quickly. I’m going to show you an alternative and what we use within my company. When you’re running a business, things will constantly change and evolve. Sometimes one tool is, and then eventually you want more features.
So instead rather than for us to constantly hop on the next bandwagon that has more tools and more features we look at how can we adjust ourselves to make the tool work for us.
Take a Look at Dropbox Pricing – Basic
When you have a basic account, you have 2 gigabytes. It’s free, and you can access things anywhere.
However, there’s no:
- smart sync
- full-text search
- mobile offline folders
If you want to go with the PLUS, you have 1TB of storage, and you have mobile offline folders as well that you can sync.
And then you have a PROFESSIONAL which is about $16 a month. You get 2TB of storage, and you have some smart sync. That’s the basic pricing with Dropbox.
Dropbox Pricing for Teams
This is where most business owners want to go to. They’re looking at $12.5 per user per month. Remember when they do this, they’re billing you as a business. It’s not per computer $12.5 – you can always share that account amongst team members.
If you have two accounts (one for you and one for your team) you technically only need two accounts. Even if you have a five-person team. There’s nothing that says that it’s a per individual user. It’s per user account that you want to have within your business.
It’s like customer support tickets. If you are answering and sharing the account to use the system if you’re not logged in at the same time you’re fine. In this case, $12.5 per user per month. But again three-four people start to add up.
Some people want to upload their files – have their storage. That way you get into $40 a month.
If you want a little more storage now, you got $20 per user per month starting at three users. You’re starting at $60 minimum.
That means $600-$720 per year. It starts to add up very quickly. At $700 a year, there are better alternatives for a three-person team.
Google Drive Pricing
This is a little more different because it’s individual. It’s not always for teams. They have some new things coming out soon.
This is what you can choose from:
- 2 TB – $20 a month
- 10 TB – $100 a month
- 20 TB – $200 a month
At $20 a month – $200-$400 a year is somewhere where you’re looking at 2 TB.
If you’re looking at 10 TB, it starts to add up quite quickly. You need about $1,000 a year easily that it could cost you to have Google Drive.
Take into Account These Alternatives
My thought for you and an alternative is why not get your cloud server.
If you’re not tech savvy and you don’t understand how it works, I’m going to show you.
It’s a simple box with hard drives in it. This is what you get. It’s around $400.
You can get one at Newegg.com.
You can get a four bay one. There’re bigger ones like 12 Bay, 8 Bay, 6 Bay.
To get started you can get something that’s 4 Bay. We use a Synology server that’s 8 Bay. Check my backstage income resources page and see precisely the tools that I use.
You can get a 4 Bay here for $400. And then you can add some hard drives in there. That could be a $100-$300 depending on the hard drives.
Then you own it. It’s yours, and you can use this thing for 5-8 years without a problem. It connects to your internet. You have these hookups right there.
One goes from your internet into that port. The other you could directly connect it to your computer – if you have a physical computer. And then you have a power cord right there. It’s a box with hard drives in it.
When your team uses this all that they do is they access these hard drives. You pop them in there. The thing is if one fails, you could set it up to the one that works.
That’s because it mirrors them or it has redundancy. That’s great news. The downside is it’s in your house if you have a fire that’s a big problem.
Other than that on the long term you get way more features out of these boxes as well.
Synology 4 Bay NAS DiskStation
Here’s the Synology system. You can browse through the website, and you can take a look at the DiskStation manager.
- file sharing
- files sync
- data backup
There’s multimedia services management, and it comes down to the power of these packages and applications.
It’s like a mini computer. You install these packages like on your phone. You can install these different packages, and then you can run them on that little server.
It’s possible to access them from your computer. You tie it in, and you access them. Now you have to do the setup. It takes a little bit of time.
To set things up takes about 25 minutes. You do audio stations. If you want some audio stuff to manage your music on a personal level, you could set that up.
If you want a DNS server, you could do that. There’re so many different things you can use. You could use Note Station, which is a replacement for Evernote.
You don’t have to pay for Evernote. If you want to host some WordPress sites, they have that in here. If you want Microsoft Office, they have office spreadsheets in here as well.
I will tell you that many of these because there are so many apps that are being created many of these are not as fully featured or rich – like maybe the Evernote package or perhaps the Dropbox package.
You could share your file links, and you have a validity period. It does a lot of these things that you can do with many of these other systems.
The back-end system
I’m going to show you how my backend system looks. It’s simple. You log in through the website so that any browser will do.
You could go into a package control system, and if I want to go ahead and install any of these, I could hit install.
I have a few packages installed right here:
- note station
- the drive
- the office system
I could access some of those things and work on Excel directly. I can share those files with my team.
What happens if you’re working with your team and sharing a lot of different things much easier.
The main thing is it’s all directly on your computer. When you’re accessing it, you don’t have to download anything. It’s already direct from your hard drive.
General thoughts that I want to share with you
That’s my thought and recommendation for those of you that have a multi-person team.
And for those that are watching your costs and are interested in the long haul. If you’re looking at the long haul, this is a smarter decision.
In the short term paying $10-$20 a month is a lot cheaper. But if you have $500 or so to get yourself started with a server, this is the smarter and better approach.
That way, you can do way more with it. Not every application will have as many features as maybe the paid ones. That’s because those are specific and they try to drive at home to where they make it enticing.
However, we kind of work around that. So there might not be a dark mode whereas an Evernote you have a dark mode in the note station you don’t have a dark mode.
Some things don’t work 100%. There might be a couple of little features missing here and there. But overall bang for your buck if you can slightly adapt yourself the cost savings are astronomical.
Make your own set up
Imagine putting in 12 terabytes in each one of these Bays.
You could have 48 terabytes. You could have 60 terabytes of storage without a problem. And if that starts to get cluttered – you pop in another drive.
If you’re looking to put three terabytes in you can put one terabyte drive in each one of these. That way, you have an additional one as a backup in case one fails.
That’s a 4 Bay system. Of course, there are more significant systems out there that you could go with.
We have Synology 8 Bay, and I pop in anywhere between 8TB-12TB in there. We have tons of files from video stuff that we make, and it takes up a lot of room and storage.
Once I’m done filming this video, for example, it goes directly on that server and storage. It’ll notify the calendar where I want to schedule it. I picked the scheduling place after that’ll get put into our task management system and the database. And all works from this system.
All the files are stored here. Otherwise, all the video recordings that we make and create are huge data hogs. These are the things that are a lifesaver. Anyways I hope this makes sense and gives you something to think about when it comes to cloud storage.
I wish I got into this way sooner than I did. I tried it many years back, but the problem behind them was the software was not up-to-date. And these things now they have mobile things that you can sync. If you’re looking for mobile apps, they have mobile apps as well.
They have some bugs. They have some issues because they have so many applications and packages. But overall if you’re looking for some use some general use if you can adapt slightly on a personal level for your money you’re going to save a lot in the long run.
I wanted to get you thinking about a different cloud storage alternative. That way you can see the bigger picture of where you could go with your business. And of course, to show you the smarter approach.