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Posts vs. Page | Difference & When to Use Each: WordPress for Beginners Tutorial

Hey, this is Sasha and today I want to share with you the difference between posts versus pages when it comes to your WordPress website.

It is often one of the most common questions, especially as you’re getting started in building a website or an online presence with WordPress to figure out should you use posts or pages? And when should you use one versus the other.

In order to illustrate this example, I’m going to use some of the content from my own website, so you get some insight about what the difference is between posts and pages and when to use either one in certain situations.

If we take a look here on my website on backstage income, you can see right here at the very top there is a navigation structure and then the page goes right down there.


The simple way to understand or decide when to use posts or pages is that if you have content that’s static or content that doesn’t change as frequently it’s better to use pages. When it comes to pages, pages don’t have any authors, they’re not in any specific categories, there is no tagging that you can do and they’re not date based or date oriented.

If I go to my resources page right here at the top right, you can see this is just basically a static page, where if I need to update it, I’ll add another hosting platform or I’ll add another link right here in this area.

If I want to add another link or a resource right here under the getting started, I can go ahead and just add another row and just update the page, that’s basically all the pages are about, it’s usually for static based content.

You can create custom templates for your pages

I can go deeper into let’s say more specific areas, let’s say “see all my gear for video equipment”, and you can see this is its own page. And you can see how this page is set up to be nice and wide. That’s one of the other important things to understand about pages is that you can also create custom templates or custom structures for those pages.

If I go to let’s say books here on the top left, you can see that this page is a little bit different, the structure of it is different, it’s again, very wide but it doesn’t have that middle column like the resources, you can see this resources has this middle column with wide edging, so it’s a different type of template.

Comparing it to the books over here, you can see I’ve created a different template, and again, as I write another book, I can just pop that book right under here and add it to the list.

If you go to the courses, you can see this is also another page; this is a multi-column page, so it’s two columns, if I go to the newsletter here, again, this is just a little bit different, it’s kind of like the resources page but it has different content.

You can see how this is a lot different, there is also categories that I’ve created, so if I go to authors and writers right here, actually in the training section, if I go in the training section, you can see how this page is completely different, it has these kinds of little cards that if you click these cards, and let’s say I go to book covers and design, and I hit view course, now as you go into this, you can see there is a few little posts or articles that people can click and watch this little mini couple of video series that I have right there.

Those are pages, but you can see that if I click these pages or I look at let’s say resource, there is no person or author that says, I wrote this, there is no specific date to them, but they can have their own templates.


If you go to the blog, which is typically the posts, in here you can see they’re structured and they have their own date, this one was published January 25th, 2017, and if I click through this, you can see that it’ll also have the author right there.

You can also include tags, I’ve decided to hide tags in here, you can also put them inside a category, which you can see there is categories right here, so if I go ahead and click “basics of building a blog business” on the right, you can see it’ll list all of the based building a blog business posts.

And in these posts you’ll that the structure is the same, meaning the template is the same, they’re all set up this way, where there is a left side and then there is like a little column on the right for the navigation, but as you scroll down, they’re all structured the same.

And then as you click through into any one of them, whether you’re clicking into this one that was published in 2015, the structure is the same, where they have the content there on the left, they have that little navigation on the right, so it’s kind of a two column but as you scroll down, you kind of get into that area, and if you go to another one, it’s again, the same thing where you have, let’s click this one, why most internet bloggers fail and never make any money. When you click this one, it’s the same thing, it’s a double column and on the left side, it’s where most of your content is right there.

Posts have more settings than pages

They’re set up in the same manner, to the point where you don’t have a different kind of template. And as you go into editing some of these things and I’ll just show you the back end here, when I go into posts and I see all the posts, you can see here I can schedule these posts to go out.

You can see I have some things that are scheduled really far out; there are a lot of posts that are scheduled. You can also do the categories over here, if I look at the categories, here is the categories of where I can add those posts to.

Whereas if I go into pages, you can see the settings, there are not as many settings. I have a little plugin here to manage my pages a little bit better, but when I go into this, there is no specific way to categorize these, besides it’s just a page.

I have a podcast page, I could do status, either published, pending, review, or so forth. But there is no real schedule date right there, I guess I could move that date forward, but most of the time these are just static pages. They’re not scheduled into that future date to where you have things coming out time and time again. Once they’re up, they’re up and running, and then you might do some tweaks and changes to those.

There is a few settings you could do within pages, and you can do that right within the settings, but again, there is not a ton of settings or ton of options, whereas with posts there is more options, as far as postings go, but you can’t do a custom template for them, so there is a trade-off.

Which one should you use?

To simplify things, which one should you use? If you have content that’s constantly being updated in the sense of your posting frequency, and you’re posting let’s say this week, the next week and the other week, it’s good to set categories and create posts, because that content is constantly coming up and moving forward.

If you’re setting up static pages that don’t change that frequently, it’s best to stick to pages. Because that content is there, there is no author that’s related to it, you’re not having contributors, whereas, with posts, you can have multiple authors, you can put them in categories, so there is more flexibility in that way.

Again, content that you’re constantly adding more content to a certain category, let’s just say recipes or barbecue recipes, then you go ahead and create posts because every week you come out with a new barbecue recipe.

Pages are usually in the navigation menu

But if you’re looking to just create a list of barbecues or a list of barbecue tools, then it might be good to create a page, if that page is very relevant and very important.

I would say pages are the ones that are in the navigation menu, they’re usually more important or more relevant, whereas posts are things that just constantly keep adding to and posted more frequently.

A little final insight here from my other website, which is, you can see here I have a recent charts posted, which are basically posts, so if we go to the blog post or all the posts, you can see that right here, as you scroll down, there is a lot of different content, and all the content is structured in the same manner, there is basically a posting or a listing, and then as you click through and go into it deeper, that’s when more of the content starts to come alive.

If we go ahead and scroll up to the top, you can see that there are some pages here at the top and these mostly are pages. If I go to the book section, you can see there are some books right there that are listed, and you can see this has a different layout than if you go to the resources age, this one looks a little bit different because it’s the resources page, if you go to the FAQ pages, you can also go into the live classes, and again, you can see this page is just slightly different.

The design elements of it is a little more friendly in the way of structuring pages to making them look a little bit differently. Whereas if you just go to the blog posts and just look at the posts, they’re basically the same way time and time again.

Posts are chronologically based

There is basically a post, you can make it with a little thumbnail on the side, that’s totally up to you, but they would be the same template time and time again with the postings, and then you go ahead and you can go to the other pages and scroll through pages, and these are just postings because they are chronologically based. Usually the postings are reversed chronological based. So the newest would be at the very top.

If we scroll through some of these things, and let’s say we click through one of these episodes, call it episode 109, you can go ahead, click through and it would be done in the same way, so there is your post, there is your author, you can even have these popular tags right there, which is very handy, especially in stock trading, because you can target Facebook, Amazon, Google, Goldman Sachs, Tesla, Netflix.

That’s very handy and you have different categories for training and education, so that’s kind of the way I’ve done it, as far as this website is concerned.


I hope that gives you some insight to posts versus pages, keep in mind posts are usually more for date based or content that’s constantly evolving and you’re creating content let’s say every week or every month, so it’s time-based content.

It doesn’t mean that the content has to be old or time sensitive, it just means that you’re creating content periodically or frequently.

The templates you can’t really change, it’s just a structure, that’s just the way it is, you can modify your original template, meaning you can create your custom post template if you want, meaning some people have an image, a little summary right there, a headline, put the date, put the author there, that’s totally up to you, but once that’s set, you really can’t change it too much beyond that, because all of the rest of them would go the same way.

Whereas with pages they’re more static content, once you create those pages, you might make a little update here and there, but they’re usually more important or relevant, and then they stay there on your website, let’s say at the navigation bar.

And I you add or tweak to it, that’s ok, but it’s not a brand new post that you would go ahead and create or add, you would usually just make updates to those pages.

The good news with pages is that you can have a custom template for them, so it allows you to really structure that content specifically for your audience, based on the information that you have to present.

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